A Windows-based system for personnel tracking/recordkeeping.
CDK Personnel will allow schools to keep employee records up to date in a user-friendly Windows application. Key features of the program are as follows:
The Main Menu of the program, from which users can log in and access the other areas of the program.
The Setup Options menu is used to access areas of the program where the user can setup/edit the district's departments, Locations, Leave Types, Recurring Certifications, Discipline Types, Health Plans, Retirement Plans, Employee Types, and Labor Unions.
The Edit Leave Types area is used to create/define/edit the leave types used by the district, such as Personal, Maternity, Sick Day, etc.
This section of the program is used to define/edit information about the various employee types. Information such as the certifications required, as well as the default leave amounts, and health and retirement plans for each employee type can be entered here.
The system allows you to create and edit salary guides with any number of columns or steps. Guides can be created for annual salaries, per diem rates, or hourly rates. This screenshot shows a typical teachers' salary guide.
With a click of an option button, we can quickly and easily show the number of employees currently on each step and column of the guide.
One more click, and we can see the total salaries attibuted to each step of the guide based upon the employees assigned to that step. In the lower right you can see the total for the entire guide.
You can also enter substitute pay information to determine the rate of pay for each substitute based upon the type of employee substituted for and the prior number of days worked. The rate can be expressed as a per diem rate or hourly rate. This information is used to calculate the payment due to each substitute utilized during any given month or pay period.
This area of the program can be used to create/edit workyear calandars, setting the start and end dates, the normal workdays, and special days such as holidays. The work calendars determine which days employees are expected to be at work for attendance purposes.
This area of the program is used to create employees and edit employee information such as Personal information, contact information, certifications, employment info, attendance, benefits, salary, etc. This particular screen is used to edit contact information. The employees shown can be narrowed down using the select subset of employees window.
This tab is used to enter/edit employment information, such as full time or part time, schedule, position, department, service time, etc.
This screen is used to enter service time adjustments for employees.
This tab is used to view/edit an employee's salary Information, such as salary guide and step, salary adjustments, etc.
This screen is used to create and edit templates for employee contracts.
This screen is used to calculate employees salaries for the next year using the next year salary guide. For employees without a salary guide a percentage increase can be entered or individual salaries can be entered directly.
You can enter rules for longevity pay and then use them to determine the amount due to each employee and, if desired, automatically create the salary adjustment records.
Daily attendance is recorded with a simple point-and-click interface. The system will display the employees expected to be at work based upon their assigned work calendar and allow you to click on the absent employees to record their absence and any leave and/or substitute information.
Once an employee is identified as absent, you are shown another simple point-and-click screen that displays leave balances and available substitutes and allows you to select these as appropriate.
The program allows administrators to import data from the Aesop absence management system.
Once Aesop data is imported the program color-codes the entries, allowing you to address any discrepancies between the data from Aesop and your local data.
This screen is used to create/edit users, and assign user permissions.
The NJSMART functions menu allows users to create files they need to upload to NJSMART.
This form is used to select which employees to include in NJSMART submissions.
This area of the program is used to view and print reports including Attendance Reports, Employee Data, Administration Reports, Contracts, Etc. This tab is used to view/print attendance reports including Daily/Monthly attendance reports, Leave reports, and substitute pay reports.
This tab is used to view/print employee dat reports including employee type, address, health insurance plan, salary adjustment, and other reports and mailing labels.
This tab is used to view/print administration reports including eployee contact info, observation and evaluation schedules, stipend lists, name tags, etc.
This tab is used to view/print reports including: certified staff list, staff attendance rates, monthly staff attendance rates, etc.
This tab is used to view/print reports including staff development, training, certification, ad other reports.
This tab is used to view and print health benefit reports.
Certified Staff List
Description of Certified Staff List document.
Over X Days Leave Usage
This report shows any employees who have used more than the specified number of leave days before a specified date.